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Sample contract language for suppliers

TRACE recommends you include language in your supplier contracts to ensure successful collaboration when requesting data.

Sample contract language specifically for providing data:

[THE SUPPLIER/VENUE] agrees to measure data pertaining to energy consumption (including type of energy), waste and recycling, catering and any other as discussed pre-event and to provide the data within a reasonable time after the event (max. 6-8 weeks).

 

Sample contract language for general sustainability:

[THE ORGANISER] is committed to conducting a sustainable event as is feasible within reasonable constraints. [THE SUPPLIER/VENUE] agrees to work collaboratively with [THE ORGANISER], its appointed sustainability consultants and third-party suppliers for the duration of this contract to make good faith efforts to implement feasible sustainable event practices as requested by [THE ORGANISER]. [THE SUPPLIER/VENUE] agrees to support the commitment internally by engaging and educating relevant departments regarding this commitment. [THE SUPPLIER/VENUE] will communicate to [THE ORGANISER] no later than 90 days before the event executes any barriers to requested sustainable practices that may prevent [THE SUPPLIER/VENUE] from complying.