The Parent / Child event feature allows you to create related events, so that you can report on the overall emissions as well as individually
Examples of where this would be useful include:
- multi-venue roadshows
- a conference split into sub-events
- a suite of events for a single client, where integrated reporting is wanted.
To create Child events, you must first create the Parent event -- it's not currently possible to connect Children to Parent events later.
Once the Parent is set up, you can use the Event Management page to add one or more Child events.
The metadata (e.g. dates, location etc.) of the child event are initially copied from the Parent, but can all be changed as appropriate.
You cannot create 'grandchildren' -- that is, Child events cannot have sub-events.
Parent events are indicated in the Event Management page by the > indicator:
You can enter module data in the Parent event, or leave it empty and only add data to the Child event(s).
Parent events have a new button on the Single Event Dashboard, just below the scopes totals:
These charts now show the aggregated data entered in both Parent and Child event(s).
Note: as usual, it does not include supplier data not yet marked as 'accepted'.
The Breakdown by Event button toggles to a view which separates out the events for comparison:
You can navigate to the Parent data, or to a Child event, via the 'Go to event' dropdown on all family Single Event Dashboards:
Note: the Combined Events dashboard only shows Parent events. Each Parent includes all related Child event(s) data.
Attendee Numbers
By default, the total attendees is the sum total of all attendees entered into both Parent and Child events.
This covers roadshow-type scenarios, where the attendees will be different at each Child event.
However, if your Child event has all or some of the attendees from the Parent event, then select the 'attended parent event' tickbox on the Child Event metadata page.
This will mean that the Parent event's attendee numbers will be used when calculating average emissions/waste per attendee.
It's important to enter this carefully, so that these averages are calculated correctly.
Examples:
You run 3 roadshows, and 111 people attend each one. The roadshows are measured as Child events in TRACE.
Total attendees: 333
Parent = 0, Roadshow A = 111, Roadshow B = 111, Roadshow C = 111
The 'per attendee' averages for the overall event will be calculated for 333 attendees. Each roadshow's unique emissions can be seen on its own dashboard, averaged for 111 attendees.
You run a conference for 100 people. As part of the day, there's a working lunch for 20, and a conference dinner for 70. These are measured as Child events.
Total attendees: 100
Parent = 100, Lunch = 20 (included in Parent), Dinner = 70 (included in Parent).
The 'per attendee' averages for the overall event will be calculated for 100 attendees. You can also see the Lunch emissions (average for 20 people) and Dinner emissions (average for 70 people) on the separate Child event dashboards.
If you have any feedback, or would like to suggest further improvements / changes to this feature, please contact us directly at support@traceyour.events