Don't worry, it doesn't all come down to you.
You will most likely need to gather information from your suppliers, venues and colleagues. Identify your key suppliers and which areas are relevant to them in a Tracker document or other internal process, we have tracker templates here.
You can then invite your suppliers to TRACE where they can input data to relevant modules directly or you can send out our Excel or Google Sheets templates that can be copied and pasted directly into TRACE.
Check out the gathering and collating data for TRACE for more information on our supplier feature. Key things to note are to ensure that you ask suppliers to provide the data to you in the right format, making copying and pasting it into the app quick and easy. We recommend you build this into your supplier contracts when tendering.