I'm a Supplier - Why Have I Been Invited to TRACE? 

You have been invited to TRACE because an event organiser, venue, agency or client is measuring the environmental impact of an event and requires information about the products or services you’ve provided.

As a supplier, you hold valuable data that helps create a more accurate picture of an event’s carbon footprint. By contributing your information directly to TRACE, you can help improve the quality of sustainability reporting while supporting your client’s environmental goals.

What Is TRACE?

TRACE is a carbon measurement platform designed for the events industry. It enables organisers, venues and suppliers to collect environmental data, calculate carbon emissions and identify opportunities to reduce their impact.

By bringing together data from across the event supply chain, TRACE helps organisations make informed decisions and track progress over time.

Why Is My Data Important?

Many of an event’s largest sources of emissions come from its supply chain. However, organisers don’t always have access to the detailed information needed to measure these accurately.

As a supplier, you may hold information such as:

• Food and beverage quantities
• Materials used for production and graphics
• Transport and freight data
• Waste management information
• Energy consumption

Providing this information allows organisers to use actual data instead of estimates, improving the accuracy and credibility of their reporting.

Why Should I Participate?

Sustainability is becoming an increasingly important part of the events industry.

Many organisations now consider environmental performance when selecting suppliers and are looking to work with businesses that can support their sustainability objectives.

By participating in TRACE, you can:

• Support your clients’ sustainability reporting.
• Demonstrate transparency and collaboration.
• Build better sustainability data collection practices within your business.
• Better understand the environmental impact of your products and services.
• Strengthen relationships with existing and future clients.
  
  
  

Why Measurement Matters

Taking meaningful climate action starts with understanding your impact.

Without measurement, it’s difficult to identify where emissions occur, prioritise improvements or demonstrate progress over time.

By contributing accurate data, suppliers play an important role in helping the events industry make better decisions and work towards a lower-carbon future.

Do I Need a TRACE Licence?

If you’ve been invited to provide information for a specific event, you do not need to purchase a TRACE licence.

Simply access the invitation you’ve received and complete the information requested for your products or services.

What Happens Next?

Once you’ve accepted your invitation:

1. Log in to TRACE.
2. Open the event you’ve been invited to contribute to.
3. Complete the relevant measurement modules. For step-by-step guidance, see How Do I Enter My Data?
4. Mark your data as Ready for Review once you’ve finished.

If you need to make changes later, you can reopen the module, update your information and submit it for review again.

Working Together for More Sustainable Events

Improving sustainability is a collaborative effort.

By providing accurate environmental data, suppliers help organisers better understand their impact, improve reporting and make more informed decisions for future events.

Thank you for playing an important role in building a more sustainable events industry.